The Perfect Construction Plans Include These 5 Things

How long have you been dreaming up your project? Months? Years? Creating something new is exciting! However, the process can be overwhelming. Don’t let stress get in the way of enjoying this time. After all, you’ve worked hard for what you’re about to build.

While you may be envisioning the final product, there is much to be considered before the first nail is driven or hammer is wielded. The process used to create your project is essential in bringing your vision to life. This process is called your construction plan.

Detailed construction plans specify what you intend to build and how your project will be managed and executed. Every task will be accounted for, from designing the structure to ordering materials to hiring a crew. Under each project milestone, a step-by-step list should account for every detail of the project to ultimately achieve your desired result.

A lot goes into creating your perfect construction plan, starting with working with the right commercial general contractor. Hiring the right contractor can be a lengthy process, and if you haven’t already started, read our ‘How To Choose The Right General Contractor To Build Your Ground Up Construction Project’ blog.

To begin, your contractor will create a detailed scope of work. This may involve enlisting engineers, architects, subcontractors, and interior designers. During your in-person meetings, you will provide your contractor with as much detail as possible about the overall look, feel, and use of your construction project. Your contractor will then begin to outline project milestones listing what needs to be done, by who, and when. This brings us to the first step in creating your perfect construction plan.

Step 1: Project Creation

No matter how big or small, every project starts by laying the foundation of what will be needed to complete the project. To do this, many contractors will create a project initiation document.

A project initiation document will guide the team by outlining the project scope and team member responsibilities as well as overall project expectations and constraints. Aligning the team on what needs to be done, by whom, and by when, is essential to keep the project moving forward.

The crucial aspects covered in the project initiation document include:

  • Context: the strategic vision, goals, and objectives of the project.
  • Budget: the total project cost as well as a breakdown of labor, materials, equipment, fees, and permits.
  • People: the number of workers needed, as well as subcontractors such as plumbers and electricians.
  • Defining Who’s Who: this entails answering who is responsible for what, who is the decision-maker, who needs to be consulted before proceeding to the next steps, and who needs to be kept in the loop regarding changes and progress.
  • Structure: a high-level breakdown outlining project phase, deliverable, resources needed, hours required, and due date.

This document will be invaluable to all crew members and ensure your project continues to move forward at an appropriate pace.

Step 2: Setting Concrete Goals

The project initiation document needs to be complete prior to moving on to step two, as it will be essential in creating concrete project goals. During this step, we will determine how to execute the broad strategies outlined in step one. S.M.A.R.T. Goal setting is a strategy used by many contractors.

S.M.A.R.T. stands for specific, measurable, attainable, realistic, and timely goals. Each aspect needs to be addressed and met in order for a goal to be set.

Specific goals are needed, such as deadlines for key milestones. Each goal needs to be Measurable and Attainable. Additionally, goals need to be within the team’s ability to construct in order to be Reliable. Finally, a specific Time frame in which the goals can be expected to be completed must be provided.

This is just one example of how goals can be set. There are a number of different methods used by general contractors.

Step 3: Plan Execution

This is the step in which the entire team gets together to go over the plan and start assigning responsibilities. It’s essential that every member of the crew understand the project and the plan for execution to achieve the project objectives.

During this time, your contractor may assign project managers to oversee teams. Large projects may have several moving parts for which teams need to work in unison. Appointing individual managers will ensure the lines of communication remain intact.

Step three also involves connecting with individual crew members to ensure everyone understands their specific role and the overall project outcome goals. This provides full project transparency, makes it clear who reports to whom, and allows the contractor to answer questions regarding the project and team member roles.

Step 4: Tracking Performance

Tracking project performance will provide an accurate picture of the construction plans. Performance can be measured against the S.M.A.R.T. goals set in step two. This is the time to address any project parameters that aren’t being met.

One popular tool used by commercial general contractors is to use key performance indicators to monitor the performance of a project.

Typical key performance indicators that are tracked include:
– Project objectives: Is the crew on schedule? Has the project remained on budget?
– Project performance: Is the project going according to plan? Have any contingencies or obstacles gotten in the way or hindered progress?
– Quality: Is the work up to the quality that is expected at this stage?

Step 5: Evaluate the Project

As the project comes to a close, it’s essential to evaluate the work that has been done. Thinking forward, this project will go a long way toward informing how you approach the next project.

A thorough evaluation of this project’s process, successes, and hang-ups will help provide a starting point for a future addition or brand new project. The way contractors go from good to great is learning from past projects and overcoming obstacles. The same goes for building owners.

Your contractor may even plan a meeting with the crew to discuss project performance, pitfalls, and successes. The final step in evaluating the project is creating a final budget and comparing it to the original proposed budget. This final project draft will be shared with all project stakeholders. By reviewing the differences in the proposed cost to actual costs, you will gain valuable insight into budgeting for future endeavors.

As a client, you can use this process to evaluate your general contractor. Note if you would work with them again or areas where they fell short.

We’re Ready to get to Work!

Loder Construction is ready to begin work on your project. We understand how unique each project is, which is why we approach each project as if it is our own. We take personal ownership over all of our work and employ a passionate and highly skilled team.

A Look at Some of The Services We Offer


As we get to know your project, we begin by providing a simple report illustrating a project’s feasibility. We will provide a preliminary search of zoning requirements and potential restrictions to prevent you from going through the costly process of breaking ground only to find out your project can’t be built. Loder Construction will also create a conceptual design and floor plan connecting your vision to our construction knowledge.


Our experienced and professional estimators are fully trained for all commercial projects within Northern California, including San Francisco, Sacramento, San Jose, Oakland, Berkeley, Fresno, Stockton, Modesto, and Chico, California.

We take the full scope of work into account as well as provide a thorough description of each trade in our proposals. Utilizing our in-house bidding software, we make sure cost estimates are accurate and efficient.


Loder Construction is known as a premier high-end builder specializing in ground up construction. We take pride in creating meticulously crafted buildings for a targeted purpose or infilling within the physical limitations of a property. We meet exact specifications with unparalleled precision and proficiency on every project.


From janitorial services to building sanitation, Loder Construction pulls out all the stops to ensure your building is squeaky clean. Additionally, we provide HVAC services and electrostatic spray cleaning to sanitize every service within your building.


In addition to ground up construction we also build:

  • Light Industrial
  • Restaurants, Bars, and Night Clubs
  • Shopping Centers
  • Healthcare, Dental, and Medical Facilities
  • Office Spaces
  • Schools

And much more!

Loder Construction has been serving the greater Sacramento and Northern California area as a commercial general contractor since 1995. Our primary goal is customer satisfaction through superior quality and cost. We’d love to hear about your project and create your perfect construction plans. You can contact us by phone or email to get your project started.

JJ Loder

He received his first hammer at 4 years old, not that he wanted one but, because he kept “borrowing” his father’s. Construction has been a part of his life and being raised as a six-generation carpenter, it came naturally. As a boy he visited his father and grandfather on their construction site, and he learned what was being built. High school and college summers were spent soaked in sweat, at the end of broom as his apprentice skills improved. After graduating from Fresno State with a Bachelor of Arts in Communication in 2008, he started running small Tenant Improvements for Loder Construction and excelled in keeping projects on-time and on budget.